I thought I would go over how to format a Word document to be fit for Create Space.
- Get Rid of All Your Previous Formatting – This is the time to switch everything back to single space. If you used “Tab” or “Enter” to indent paragraphs, set them back to no indentation. There is a better way to indent paragraphs which I will go over after. :) If you used “Enter” several times to separate your chapters, remove that separation. Basically, make it all as simple as possible. Everything is single spaced with no extra formatting.
- Set Your Page Layout – Paperback books are sized at 6″ x 9″. Go to Page Layout –> Size –> More Paper Sizes. Set the width and height for your book’s final trim size to 6″ x 9″. Be sure to choose “Apply to Whole Document” on the drop down menu at the bottom.
- Margins – Go to Page Layout –> Margins –> Custom Margins. The exact requirements for this will depend on your page #. Go here to see exact inside and outside margin requirements. For my story which is only 33 pages, the gutter margin was .325″. The outside margin was .25″. I then used .5″ margins for both top and bottom. Gutter position should be set to “Left”.
- Indent Paragraphs – Go to Home –> Paragraph. Select “First Line”. Set it to .5″. You can highlight the entire page/entire document to make this faster.
- Formatting Chapter Separations – Remember to never separate Chapters by hitting Enter until it reaches the next page. This will ruin the formatting once you submit it to Create Space. Instead, use Page Break before each chapter to properly format.
- Page Numbering and Headers – Go to Insert –> Headers and Footers. Select “Different First Page” to prevent numbering from starting on your first page.
- Deleting Headers/ Page Numbers From Specific Pages – If you do not want numbering and headers to start, say, until page 5, then what you do is go to the Breaks option again. Under Section Breaks go to Next Page. This should delete headers and page numbers from that specific page if you have a Mac. If not, then this link is a valuable tool with pictures and a step by step guide on how to complete this process with ease.
- Save document as a .PDF file.
Do you have anything that you would like to add?
I hope that this was straight forward. It personally took me a whole evening to format my Word document for Create Space, but I hope that with all the information in one place, this could help someone go over the process much faster.